Background

A crisis response exercise, "EXERCISE GHAZAL", was conducted in 1999 to give the ADNOC Crisis Management Team (CMT) practice in dealing with a realistic oil spill scenario in real time. The debriefing of this exercise clearly recognized the importance of sharing information through proper means of communication. Sharing information is essential for the Emergency Response Center (ERC) to effectively manage emergencies. It was also recognized that a useful computerized tool to assist in the management of an emergency was not available in Abu Dhabi. As ADNOC intends to introduce a common emergency management system to its Group of Companies, JODCO/CRC have been working with ADMA-OPCO to develop a PC based system called "InfoBook".

Purpose

A major oil spill in the Arabian Gulf has the potential to inflict economic damage on a national scale and also to create an environmental disaster across the entire region. By using an appropriate oil spill crisis management system, an effective and timely emergency response can be achieved in case of a crisis. As a result, environmental impacts due to the oil spill and the risk of a production shutdown can be minimized. This report explains the concept of the system and means of information sharing in an ERC, as well as the results of a recent desk top exercise held at ADMA-OPCO ERC.

Concept

Whatever the emergency, the response can only be made by using facilities and equipment resources, and mobilizing and deploying personnel to the field according to operating procedures previously agreed upon. Since the process is universal and the facilities, resources and personnel available at the time are limited for any organization, it is not difficult to stream line the emergency measures used by the organization and transform them to a part of the data management processes. The following are the data sets and programs necessary for effective crisis management;

  1. Maps

  2. Data Base (D/B)

  3. Facilities

  4. Resources

  5. Personnel

  6. Standard Operating Procedures (SOPs)

  7. Prediction Models etc.

  8. Information Network

Application as Information Sharing

Maps.

When an accident is reported for the first time, the location needs to first be identified. The second step is to locate the personnel and resources available at that moment and mobilize them. The best approach is for all relevant personnel to have the same map and to share information regarding the locations as necessary to plan and execute their own missions.

All decisions and actions of the ERC can be shown on the map so that it is easy for personnel outside the ERC to understand the actions taken by other functionaries. For example, the operation is improved when a man in charge of logistics and a man in charge of personnel see the same map and so coordinate the delivery of field workers to the requested site within a limited time frame.

Maps are essential for crisis management and can be incorporated with a Geographic Information System (GIS), which includes information on facilities, resources and personnel, to provide a much better means to manage a crisis.

Data Base (D/B).

There are five D/B.s necessary for the ERC operation and they should be reviewed and improved after every incident for as long as the ERC exists.

Maps.

When an accident is reported for the first time, the location needs to first be identified. The second step is to locate the personnel and resources available at that moment and mobilize them. The best approach is for all relevant personnel to have the same map and to share information regarding the locations as necessary to plan and execute their own missions.

All decisions and actions of the ERC can be shown on the map so that it is easy for personnel outside the ERC to understand the actions taken by other functionaries. For example, the operation is improved when a man in charge of logistics and a man in charge of personnel see the same map and so coordinate the delivery of field workers to the requested site within a limited time frame.

Maps are essential for crisis management and can be incorporated with a Geographic Information System (GIS), which includes information on facilities, resources and personnel, to provide a much better means to manage a crisis.

Data Base (D/B).

There are five D/B.s necessary for the ERC operation and they should be reviewed and improved after every incident for as long as the ERC exists.

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