The Contractor Safety Management Program (CSMP) originated in 1994 as a result of the increased use of contractors within the company. The program is intended to help achieve safe work performance by contractors by clearly defining their responsibilities and holding them accountable for good safety results.
Hire safe contractors
Reduce potential liability for the company
Outside companies may not have the same safety performance and commitment. The CSMP allows only those contractors who can demonstrate a good safety record to bid on SRP work. It has been designed to provide a variety of tools or methods that can be flexibly adapted to the needs of particular contracts.
The CSMP Risk Reduction Strategies begin with evaluating and screening the contractor's safety performance during the selection process. To pre-qualify a contractor, the Risk Management Information System (RMIS) database is reviewed for contractor safety records. If no record is available, the contractor fills out a Contractor Safety Questionnaire (CSQ). The CSQ measures the following areas:
Performance in OSHA and Lost Time Accident incident rates
Experience Modification Rate (EMR)
Fatalities
OSHA Citations
Field Inspections
Written Safety and Health Program
Safety goals established and communicated
Safety Meetings
Pre-Job Hazard Analysis
Daily Tailboards
Orientation for New Hires
Specific training classes (dates completed)
Special Certifications
Incentive programs
Accident/Incident reporting (root cause analysis, reports distributed, near misses reported)
Vehicle Driver's license search
Involvement in Southwest Safety Training Alliance (SSTA), OSHA 500, 501 courses, and etc.
The questionnaire answers are scored and tallied. Scores are determined using OSHA statistics, NCCI information and the National Safety Council's (NSC) annual injury/illness rates. Depending on the specific job being bid, the score is then put into the appropriate risk matrix in making the overall determination and selection of the successful bidder. See Exhibits 1, 2, & 3.
Exhibits 1, 2, & 3 (available in full paper)
When selecting the contractor, we ask that all measures of success be considered equally, for instance:
Safety
Experience
Qualifications
Quality Assurance
Lost and Schedule Performance
Tracking contractor performance is done by informing the contractor of safety expectations and reporting requirements before the work begins. The contractor must accept responsibility for safety management of the project and their personnel. Safety observations are entered into the RMIS and all accidents and injuries are reported to the safety department. Periodic exchange meetings are held with the contractors and appropriate steps are taken to remove contractors with poor safety performance.
To measure and evaluate the contractor's performance, all job observations are entered and reviewed in the RMIS. The contractor reports on accidents (Vehicular Accidents, Lost Time Accidents, OSHA Recordable Injuries, etc.) and the information is also entered into the RMIS. The Contractor Safety Management Program scoring is updated annually and based on national injury/illness performance for industry sector.
